Mosaic Space has extensive experience of developing and implementing timetable and space policies that assist education institutions with achieving their corporate goals. Please see below for an example of how Mosaic Space effected real and positive change at a medium-sized university.
Timetable And Space Use Policy Implementation
A university with a standard mix of teaching and research offerings was experiencing difficulty with gathering and understanding information about space use. Anecdotal evidence suggested that certain types of space were heavily used, but timetable information did not seem to validate these assumptions. There was also a strong feeling in some departments that while they were using space efficiently, others were significantly over-provisioned.
Mosaic Space was briefed to investigate these issues and formulate recommendations for a policy document that would drive timetabling practices to the maximum benefit of students and staff, whilst providing the required information to improve space utilisation and share available space more equitably.
Following consultation with all stakeholders, it was discovered that the university had used timetable software for several years, but not all timetabled events were recorded on the system, and further that a large degree of ad-hoc 'local' bookings were made. An analysis of both timetabled and -ad-hoc room bookings revealed an imbalance in the provision of space between departments, leading to a re-allocation project being mandated. Drafts of a timetable and space use policy were circulated that recommended that all bookings for space were to be entered into the central timetabling system. Other parts of the policy specified booking priorities that focussed on providing equitable timetables for all students and staff, regardless of their home department. The policy was approved by the university's senior management team, and post-implementation feedback has been very positive.